November 18 , 2019

Kentucky Company Appointment Renewal for 2019

Key Information:

State(s) Impacted: Kentucky Invoice Renewal Period: 01/07/2020 8 am CST -
03/31/2020 3 pm CDT

Invoices Unavailable for System Update:

03/31/2020 3 pm CDT -
04/02/2020 8 am CDT

Invoice Late Renewal Period:

(double original fee)
04/02/2020 8 am CDT -
06/30/2020 3 pm CDT

Appointment types renewed:

Property, Casualty, Personal Lines

Termination Deadline:

01/02/2020 11:59 pm CST

Appointment & Terminations Turned Off:

N/A

Appointment & Terminations Turned On:

N/A

PDB Alerts Turned Off:

No

Effective dates honored when processing is turned back on

N/A

Transactions Declined during down time:

No

New appointment renewal date reflected once renewed:

N/A

 

Kentucky will process all 2019 insurer appointment renewals electronically through the National Insurance Producer Registry (NIPR).

  • The NIPR website is: www.nipr.com.
  • Termination notices for individual appointments that you do not wish to renew must be received by NIPR no later than 11:59 pm CST January 2, 2020 to allow enough time for processing before the renewal invoices are created.
  • On January 7, 2020, the NIPR website will display the invoice and a list of appointments due for renewal.
  • Appointment renewal fees will be due by 3pm CDT March 31, 2020 for all appointments to be renewed.
  • Appointments may late renew for double the original fee, pursuant to Kentucky Law, if paid by 3 pm CDT June 30, 2020.
  • Invoices will not be available on 3 pm CDT March 31, 2020 – 8 am CDT April 2, 2020 to allow invoice fee updates.
  • All appointments will be canceled if the invoice is not paid by 3 pm CDT June 30, 2020.
  • Appointments will not be renewed if payment is less than invoice total.

IMPORTANT PAYMENT INFORMATION

Payments for Kentucky appointment renewals must be received by NIPR through the electronic options made available.  If you are unable to process appointment renewals electronically, please contact Lee Webb at the Agent Licensing Division (502) 564-6004 for assistance.

NOTE - PAPER CHECKS WILL NOT BE ACCEPTED FOR PROCESSING:

  • Companies that submit payment to NIPR via paper check will not have their renewal invoice processed, and payment will be returned.
  • Since receipt of a paper check is through a lock box account, it may take NIPR several days to post the paper check in order to issue a refund check to your company. 
  • NIPR is not responsible for any renewal late fees incurred during this period.

Kentucky Company Lines of Business Renewable for 2020

  • Property
  • Casualty
  • Personal Lines

NIPR Transaction Fees

Transaction Fees

NIPR Renewal processing fee will equal 1% of the total state fee charged with a minimum of $5.00 and maximum of $1000.00.

Example:
# of appts        Price        Total
100                  $10.00     $1000.00

Transaction fee is 1% of $1000.00 or $10.00
*NIPR fees are not refundable

 

State Fees

  • Property and Casualty, one fee
  • All other lines of authority, fee applies to each line of authority

 

  Kentucky Appointment Renewal Fees

January 7

To

March 31

Individual producers with resident license 

$40.00

Business entity/agencies with resident license

$100.00

Individual producers with non-resident license

$50.00

Business entity/agencies with non-resident license

$120.00

 

Kentucky Appointment Renewal Late Fees

April 2

To

June 30

Individual producers with resident license

$80.00

Business entity/agencies with resident license

$200.00

Individual producers with non-resident license

$100.00

Business entity/agencies with non-resident license

$240.00

 

Please note, the renewal amount is doubled, pursuant to Kentucky Law, if payment is not received, processed, and paid in full by close of business March 31, 2020 (3 pm CDT).  All appointments will expire if not paid in full by close of business June 30, 2020( 3 pm CDT).

 

Payment Method and other Fees

Credit Card

 No processing fee

  • Visa, MasterCard or American Express.
  • Please note there is a $60,000.00 limit on Credit Card payments. If your invoice exceeds $60,000.00, you must choose an alternative payment method. If you have questions regarding the other methods, please contact NIPR Customer Service. If you have questions regarding the other methods, please call NIPR Customer Service. An appropriate receipt will be displayed for you to print for your records.

Electronic Check

There are no check processing fees for utilizing the electronic check payment method, but NIPR transaction fees will apply

  • Customers using the Pay by Check method should know that funds must be drawn on a U.S., Puerto Rican or U.S. Virgin Islands financial institution. 
  • An appropriate receipt will be displayed for you to print and file.
  • If your account needs pre-authorization to utilize the electronic check service, you will need to provide your financial institution with this information: NIPR ACH – 9431763793.
  • There is a $25.00 returned check charge for any electronic check that does not clear the applicant's bank. Additionally, the state will be notified if any issue with payment is not promptly resolved, possibly resulting in non-renewal of appointments or a reversal of renewals, until payment is made.

 

APPOINTMENT RECONCILIATION INFORMATION

Insurance carriers with an NAIC CoCode wishing to reconcile company appointments with the state insurance department may obtain a list of appointments via the Company Appointment Report (CAR) prior to appointment renewal invoices being created.  Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR Subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or marketing@nipr.com for subscription information. You may also utilize the services of an NIPR Authorized Business Partner.

 

Kentucky Insurer Appointment Renewal Process

On the Internet, go to www.nipr.com

  • Follow the links to company appointment renewals and sign-in using your company identifiers: company cocode, FEIN, and/or company name
  • After entering the necessary identifying information, you can:
    • Print/Pay the Invoice
    • View/Print the detail report of appointment renewals
    • Download the Report as text (delimited)
    • Download the Report as XML.
  • Help screens and NIPR Customer Support are available to guide you through the appointment renewal process.

If you have any questions regarding the appointment renewal process, please contact: