State Requirements

Applicants may renew up to ninety (90) days prior to their license expiration date. Any renewal application received prior to the ninety (90) days of the license expiration date or after the renewal application acceptance time period will not be accepted.

Applicant must renew/reinstate all lines of authority held during renewal or reinstatement period. If applicant does not want to renew/reinstate they must contact the Ohio Department of Insurance to surrender lines of authority.

Applicant must not have more than one active resident license.

Ohio Department of Insurance will review agency registration with the Ohio Secretary of State prior to license renewal.

Applicants for the variable line of authority (LOA) must supply FINRA CRD number on application.

• A copy of the signed contract between the MGA and the insurance company.
• A copy of the Certified Resolution of the Board appointment describing duties to be performed.
• A copy of bond in the amount of at least $50,000.
• Proof of Errors and Omissions Policy.
• Required supporting details or documents, if necessary.

Public Insurance Adjuster (PIA) applicants are required to:

• Provide proof of a bond in the amount of at least $1,000, payable to the State of Ohio or completion of the Ohio specific bond form (INS3007) found on the Department’s website.
• Provide a copy of the form that will be used as the contract in Ohio.
• Pass the Ohio public insurance adjuster examination.
• Provide required supporting details or documents, if necessary.

Surplus lines applicants please note that before an applicant receives an Ohio resident surplus line broker license or renewal, the applicant or licensee named in the application shall execute and deliver to the superintendent of insurance a bond in the sum of twenty-five thousand dollars, payable to the state. The bond required by this section shall be issued by an insurance company authorized to transact surety business in Ohio. Applicant must also submit the Ohio Specific Bond form INS3222 prescribed by the superintendent. The bond form can be found on the Department’s state website.

Surplus lines applicant must hold property and casualty lines of authority (LOA).

• Proof of fidelity bond or other comparable insurance policy coverage for all employees as required by R.C. 3959.11 and OAC 3901-8-05 (D)(5). Documentation must include the name of the carrier, policy number and effective dates.
• Proof of professional liability insurance coverage and/or E&O insurance as required by ERISA. Documentation must include the name of the carrier, policy number and effective dates.

• On a separate attachment provide notification of changes to the owners, partners, officers, directors and affiliated title agents not previously reported to the application.   
• Attach an organizational chart that shows the following information: all subsidiaries, affiliates, and owners of the business entity (“owner” includes shareholder, member or partner). Indicate in the chart the percentage of voting shares, membership or partnership interest of the business entity that is held by each owner of the business entity. Identify with specificity each ownership interest held by a bank, trust company, bank and trust company, or other lending institution, mortgage service, brokerage, mortgage guaranty company, escrow company, real estate company, or any subsidiaries thereof, or by any person engaged in the business of any of the foregoing. If any of the owners of the business entity is a corporation, limited liability company, or partnership, identify the shareholders, members and partners of those owners.
• Required supporting details or documents, if necessary.

• Must provide a description of procedures that are in place to safeguard the confidentiality of viators’ and insureds’ personal and medical information that complies with division (G) of ORC section 3916.07 and 3916.13, only if there are any changes from what has already been filed with the Department.
• Must provide a comprehensive anti-fraud plan that complies with requirements of division (G) of ORC section 3916.18, only if there are any changes from what has already been filed with the Department.
  • Must identify all owners, partners, officers, members, directors, employees authorized to act under the Viatical Settlement Broker entity license. That has changed since the last application or renewal. Documentation must include, at a minimum, full legal name, SSN/NPN and date of birth for each person authorized to act under the Viatical Settlement Broker entity license.
• Must provide an organizational chart that identifies all employees, partners, members, officers, & key employees, including position titles, and description of positions. The chart must also identify all owners or shareholders having five percent (5%) or greater beneficial ownership. The chart must additionally show the relationship of each to the applicant, including % of beneficial ownership or control.
• Provide the full name and address of the Agent for Service of Process appointed by the applicant, per O.R.C. 3916.03, if different than what has previously been provided to the Department.
• Provide the full name, address and telephone number of the person, on behalf of the applicant, who shall be responsible for handling or responding to regulatory complaints, application forms, or questions regarding its activities in Ohio, if different than what has previously been provided to the Department
• Must provide a certificate of Good Standing from the domicile state’s Secretary of State or equivalent.
• Required supporting details or documents, if necessary.

Designated Responsible Licensed Producer (DRLP) must have an active resident or non-resident license in Ohio.

If applicant responds "yes" to one of the background questions please submit supporting documents electronically via NIPR's Attachments Warehouse. The documents may also be submitted to the state via mail, email, or fax.