West Virginia Appointment Renewals for 2017

KEY INFORMATION

West Virginia will process all appointment renewals electronically through the National Insurance Producer Registry in 2017.

  • The NIPR website is: www.nipr.com.
  • Termination notices for individual appointments that you do not wish to renew must be received by NIPR no later than May 30, 2017 to allow sufficient time for processing and posting to PDB before the renewal billings are created.
  • On June 7, 2017, the NIPR website will display the invoice and a list of appointments due for renewal.
  • Farm Mutual Fire companies will be invoiced separately and be required to submit appointment renewals via paper.
  • Appointment renewal fees will be due by 4 P.M. central time August 18, 2017 for all insurance producers listed on the invoice.
  • Companies will not be allowed to terminate or cross-off any names from the invoice.
  • Invoices will no longer be displayed on the NIPR website after August 18, 2017.
  • All appointments will be canceled if the invoice is not paid by August 18, 2017.
  • Appointments will not be renewed if payment is less than invoice total.

IMPORTANT PAYMENT INFORMATION

NOTE: NO PAPER CHECKS:

  • Companies that submit a payment to NIPR via paper check will not have their renewal invoice processed and will have the payment refunded to them. Since receipt of a paper check is through a lock box account, NIPR may take several days to post the paper check and issue a refund check to your company. Therefore, you may not receive the refunded check before the payment deadline.
  • West Virginia will terminate all appointments that have not been paid by close of business on August 18, 2017.
  • West Virginia does not issue refunds.

NIPR Transaction Fees

The NIPR processing fee per invoice will equal 1% of the total state fees charged with a minimum of $5.00 and a maximum of a $1,000.00 . NIPR transaction fees are not refundable.

West Virginia State Appointment Renewal Fees

Appointment renewal state fee will be $25.00 per appointment per company.

  • Acceptable payment types: Electronic Check or Credit Card (Visa, MasterCard or American Express).
  • NIPR renewal processing fee are based on the number of appointment renewals on the invoice.
  • Appointment Renewal and NIPR processing fees are non-refundable.
  • West Virginia does not issue refunds.

Process beginning June 7th, 2017 when the electronic invoices are on the website:

  • On the Internet, go to www.nipr.com.
  • Follow the links to company appointment renewals and sign-in using your company identifiers: company Cocode, FEIN, and/or company name.
  • After entering the necessary identifying information, you can:
    • Print/Pay the Invoice
    • View the detail report of appointment renewals
    • Print the Report
    • Download the Report as text (delimited)
    • Download the Report as XML
  • Help screens and NIPR Customer Support are available to guide you through the process.

IMPORTANT RECONCILIATION INFORMATION

Insurance carriers with an NAIC CoCode wishing to reconcile company appointments with the state insurance department may obtain a list of appointments via the Company Appointment Report (CAR) prior to appointment renewal invoices being created. Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR Subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or marketing@nipr.com for subscription information. You may also utilize the services on an NIPR Authorized Business Partner http://www.nipr.com/index_authorized_business_partners.htm).

If you have any questions regarding the appointment renewal process, contact: