August 16, 2016

Illinois Appointment Renewals for 2016

Key Information:

In 2016 Illinois will again process all appointment renewals electronically through the National Insurance Producer Registry (NIPR). 

  • Appointment renewal date is November 1, 2016.

  • Appointment renewals will be electronically processed through NIPR.

  • Only appointments for producers with active licenses on PDB will be renewed.

  • Appointment Renewal Invoices and the list of appointment renewals due will be available on the NIPR website beginning 8:00 AM Central Time, November 1, 2016 through 4:00 PM Central Time December 30, 2016. NIPR website link is: www.nipr.com

  • Appointment terminations can only be processed for appointments that are shown as active on the PDB at the time the termination transaction is sent to NIPR.

  • NIPR will turn off appointments on October 21, 2016 at 4:00 PM Central Time.  Appointments will be turned back on November 1, 2016 at 8:00 AM Central Time. Transactions submitted during this time will be held in AV status and processed on November 1, 2016.

  • Termination requests for individual appointments that are not to be renewed must be reflected on PDB before 4:00 PM Central Time on October 20, 2016.

  • Appointments added on or after October 24, 2016 will still need to be renewed in 2016, but the invoice will not be available until December 19, 2016. If a company pays for their invoice before December 19th, but still adds appointments after October 24th, the company will need to pay the state directly for the additional appointments.  If the company has not paid for their invoice before December 19th, the updated invoice will include all appointments up until December 15, 2016.

  • If appointment renewal invoices are not paid before 4:00pm Central Time on December 30, 2016, the appointment and Producers Limited Lines License will be cancelled. If this occurs, a new license application and appointment must be submitted after January 3, 2017.

  • Appointment Renewals are only for the Limited Lines Producer license class. 

  • Appointment Renewal and NIPR processing fees are non-refundable.

  • Please contact Illinois Department of Insurance at DOI.Licensing@illinois.gov if you have a dispute regarding a specific appointment and documentation to verify you previously terminated the appointment. Disputes must be resolved prior to October 21, 2016.

  • By using NIPR's Electronic Appointment Renewals, you can be assured that the NIPR invoice will be updated as paid, and the transactions to renew will be forwarded to the state within 24 business hours.

  • NIPR will display the invoices as paid, once payment is received.

  • Illinois appointments will be updated on PDB after the renewal period ends on December 30, 2016.

 

Company Appointment Renewable License Classes and LOA’s

 

License Class LOA
Limited Lines Producer Baggage or Limited Travel Health or Trip Cancellation
Limited Lines Producer Farm Mutual
Limited Lines Producer HMO Enroller
Limited Lines Producer Industrial Accident and Health
Limited Lines Producer Industrial Life
Limited Lines Producer Legal Expense
Limited Lines Producer Limited Health Service Org
Limited Lines Producer Credit Life Accident and Health
Travel Retailer Baggage or Limited Travel Health or Trip Cancellation

IMPORTANT RECONCILIATION INFORMATION

  • Insurance carriers with an NAIC CoCode wishing to reconcile company appointments with the state insurance department may obtain a list of appointments via the Company Appointment Report (CAR) prior to appointment renewal invoices being created.  Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR Subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or marketing@nipr.com for subscription information. You may also utilize the services of an NIPR Authorized Business Partner http://www.nipr.com/authorized_business_partners.htm.

IMPORTANT PAYMENT INFORMATION

Payments for Illinois Appointment Renewals Must be received by NIPR through the Electronic Options made available.

NOTE:  NO PAPER CHECKS:

  • Companies that submit a payment to NIPR via paper check will not have their renewal invoice processed and will have the payment returned to them.

  • Since receipt of a paper check is through a lock box account, NIPR may take several days to post the paper check and issue a return check to your company. 
    • NIPR is not responsible if late fees or non-renewal terminations are incurred during this period
NIPR Fees
1% of total state fees charged Minimum $5.00 / Maximum $1,000.00
Example:

# of appts:
100
State Fee per Appt Renewal:
$50.00
Total State Appt Renewal fee:
$5,000.00
NIPR fee would be 1% of the State Appointment Renewal Fee of $5,000 = $50.00
 

NIPR renewal processing fee are based on the number of appointment renewals on the invoice 

Illinois State Appointment Renewal Fee
November 1, 2016 To December 30, 2016 $50 per appointment renewal state fee charged to customers.
 
Payment Method and other Fees
Credit Card If you are paying by credit card (Visa, MasterCard, or American Express) the process will be entirely electronic. Please note there is a $60,000.00 limit on Credit Card payments. If your invoice exceeds $60,000.00, you must choose an alternative payment method. If you have questions regarding the other methods, please call NIPR Customer Service. An appropriate receipt will be displayed for you to print for your records.
Electronic Check
  • A few banks or credit unions may not participate in electronic check services
  • If your bank needs a pre-authorization to use this electronic check service you will need to provide your financial institution with this information:   NIPR ACH-9431763793.
  • There is a $25.00 returned check charge for any electronic check that does not clear the applicant’s bank. Additionally, the state will be notified if any issue with payment is not promptly resolved, possibly resulting in non-renewal of appointments or a reversal of renewals, until payment is made.
PayPal Account  

NIPR processing fees are not refundable

Process beginning November 1, 2016 when the electronic invoices are on the website:

  • On the Internet, go to www.nipr.com 

  • Follow the links to company appointment renewals and sign-in using your company identifiers: company Cocodes, FEIN, and/or company name 

  • After entering the necessary identifying information, you can:
    • Print/Pay the Invoice
    • View the detail report of appointment renewals
    • Print the Report
    • Download the Report as text (delimited)
    • Download the Report as XML. 
  • Help screens and NIPR Customer Support are available to guide you through the process.

 

If you have any questions regarding this new appointment renewal process, contact: